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Free EU tender templates
Templates and playbooks for EU public procurement — built from Directive 2014/24/EU, TED practice and what actually gets small contractors disqualified. Every item names what wins points and what doesn't.
56 of 56 planned items published so far. We publish honestly as each one is finished — no placeholders.
Core playbook
The playbooks every bid needs, whatever you're tendering for.
Bid folder structure and version control
A repeatable file layout so nothing is missed or submitted in the wrong version.
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Bid/no-bid decision matrix (EU)
Score a tender before spending bid effort; EU-adapted from Shipley.
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Clarification questions strategy
Asking questions that shape the tender without revealing your approach.
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Compliance matrix / requirements traceability
Map every requirement to where you answer it — the single best anti-DQ tool.
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ESPD completion guide
Filling the European Single Procurement Document without triggering exclusion.
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Lots strategy for small contractors
Using division into lots (Art 46) to compete against larger firms.
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Selection vs award criteria explained
The distinction SMEs most often get wrong, and why it decides where evidence goes.
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Standstill, debrief and remedies
What to do after award, including challenging a flawed decision.
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Submission-day checklist
Format, signatures, e-submission, deadline — where most SMEs lose on technicalities.
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Tender documents intake checklist
What to extract from the contract notice and tender pack on day one.
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Procurement procedure
How each EU award procedure actually runs, and how to compete in it.
Below-threshold and national procedures
Where EU directives do not apply and national rules govern.
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Competitive dialogue
Dialogue to develop the solution before final tenders.
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Competitive procedure with negotiation
Negotiation permitted after initial tenders.
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Dynamic purchasing system and framework agreements
Getting onto and winning call-offs from frameworks.
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Innovation partnership
Develop and then purchase a novel solution.
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Negotiated procedure without prior publication
Exceptional, no notice — know when it is lawful.
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Open procedure
Anyone may tender; single stage.
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Restricted procedure
Two stage: selection questionnaire then invitation to tender.
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Document template
Fill-in-the-blank documents for the sections every tender pack asks for.
Abnormally low tender justification
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Business continuity plan
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Company profile and capability statement
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Complaints and escalation procedure
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Conflict of interest declaration
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Consortium / joint venture agreement outline
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Cover letter / letter of transmittal
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Environmental and sustainability plan
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Equality, diversity and inclusion policy
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Exclusion grounds self-declaration
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Financial standing and insurance evidence
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GDPR and data protection statement
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Health and safety plan
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Information security statement
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Innovation and added value proposition
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KPI and service level framework
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Key personnel CV
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Organisation chart and team structure
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Pricing schedule and cost breakdown
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Project plan and programme
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Quality management plan
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Reference project sheet
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Reliance on third-party capacity (Art 63)
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Risk register and mitigation plan
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Social value and social clauses response
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Subcontracting plan and declaration
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Technical method statement
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Transition and mobilisation plan
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Country guide
What's different once you cross into a specific member state's system.
Belgium and EU institutions
e-Procurement, plus tendering to the Commission itself.
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EU-wide: TED and the directives
Thresholds, eForms, where notices are published.
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France
BOAMP, PLACE, allotissement, MPS.
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Germany
eVergabe, VOB/VOL, Mittelstand-friendly rules.
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Ireland
eTenders, English-language entry point for EU procurement.
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Italy
MEPA/CONSIP, Codice dei contratti pubblici.
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Netherlands
TenderNed, Aanbestedingswet, Gids Proportionaliteit.
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Nordics
Denmark, Sweden, Finland — Mercell/TendSign, high e-procurement maturity.
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Poland
miniPortal/eZamowienia, Prawo zamowien publicznych.
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Spain
PLACSP, Ley 9/2017.
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