Procurement procedure · Free
Dynamic purchasing system and framework agreements
Getting onto and winning call-offs from frameworks.
Dynamic purchasing system and framework agreements
What this is
A dynamic purchasing system (DPS) is an electronic catalogue‑type procedure that remains open for any qualified economic operator to join throughout its validity (Article 34, Directive 2014/24/EU). A framework agreement is a set of contract terms under which multiple contracts can be concluded over time without re‑tendering each purchase (Article 33).
When you need it
Use this when the contracting authority wants to procure recurring purchases of similar goods or services and wishes to keep the market open for new operators. It is mandatory whenever the estimated total value exceeds the thresholds (see Article 4) and the authority decides a DPS or framework is suitable.
How to fill it in
- Identify the type of DPS (open vs restricted) and note the article (Art 34) that authorises it.
- Record the validity period and any category breakdowns required by the tender pack.
- List the selection criteria you will use (e.g., financial capacity, technical competence) – these must be compatible with Article 58 selection criteria.
- For each framework lot, specify:
- Scope of goods/services
- Estimated maximum value (per Article 34 (5))
- Expected frequency of purchases
- Attach the European Single Procurement Document (ESPD) – see Article 59 – confirming compliance with basic eligibility.
- Indicate how you will update self‑declarations during the DPS validity (Article 59 (1)).
- Provide any required electronic catalogue format details (Article 36).
What wins points
Evaluators assess MEAT (Methodology, Evaluation criteria, Award criteria, Transparency). Showing a clear, transparent selection methodology aligned with Article 34 and robust monitoring of operator updates demonstrates good practice and can improve the “methodology” score under Article 67 award criteria.
How this gets you disqualified
- Missing or incomplete ESPD fields (Article 59) → immediate exclusion.
- Not complying with the restricted‑procedure rules if you claim a restricted DPS but omit required pre‑qualification steps (Art 28).
- Failing to publish all category definitions and validity periods as required by Article 34 – leads to procedural non‑compliance.
- Not updating self‑declarations within the five‑working‑day limit (Art 59 (1)) can result in loss of admissibility.
Template
# Dynamic Purchasing System / Framework Agreement **Type:** [Open | Restricted] **Validity period:** ________________________ **Categories:** - Category 1: ____________________ – Estimated max value: ___________ - Category 2: ____________________ – Estimated max value: ___________ **Selection criteria:** 1. Financial capacity (cite Article 58) 2. Technical capability (describe) 3. Relevant experience (list required docs) **ESPD submitted?** [Yes / No] **Self‑declaration update schedule:** ______________________ (must be within 5 working days of request) **Electronic catalogue format:** ___________________________
What wins points
Demonstrate a clear DPS setup aligned with Article 34 and complete ESPD (Article 59) – shows compliance and transparency, boosting methodology score.
How this gets you disqualified
Missing or incomplete ESPD, or failing to publish required category details per Article 34, leads to automatic disqualification.
What an evaluator actually looks for
Check that the self‑declaration update schedule complies with the 5‑day limit in Article 59(1) and that selection criteria respect Article 65 limits.
Sources
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