Core playbook · Free
Tender documents intake checklist
What to extract from the contract notice and tender pack on day one.
What wins points
A complete intake checklist ensures all mandatory data from the contract notice is captured, preventing disqualification for missing information and enabling a compliant full tender submission.
What gets bids disqualified
Omitting any required field (e.g., deadline, reference number) or failing to attach supporting documents leads to automatic rejection under exclusion grounds (Article 57).
Evaluator's view
First check the contract notice for completeness – evaluators verify that every mandatory item is present before assessing technical merit.
Tender documents intake checklist
What this is
A concise list of the essential information a contractor must extract from the contract notice and accompanying tender pack on day one of a procurement.
When you need it
Use immediately after receiving the contract notice (selection stage). It is mandatory for all EU public procurements because missing any required item leads to an incomplete submission that can be rejected outright.
How to fill it in
- Open the contract notice (Article 49) and locate the "Information to be included in contract notices" section.
- Record the following fields:
- Contract reference number
- Procurement title & description of the object
- Estimated total value (including VAT)
- Deadline for submission of tenders
- Date of contract notice publication
- Type of procedure (open, restricted, negotiated etc.)
- Any special conditions or criteria mentioned
- From the tender pack, note:
- Technical specifications / functional requirements
- Evaluation and award criteria (Article 67)
- Required supporting documents (e.g., financial statements, references)
- Store this checklist in a shared folder for all team members to reference.
Template
Tender reference: [REF] Procurement title: [TITLE] Description of object: [DESCRIPTION] Estimated total value: [VALUE] EUR Submission deadline: [DATE] Publication date: [DATE] Procedure type: [OPEN/RESTRICTED/...] Special conditions: [...] Technical specs reference: [DOC] Evaluation criteria summary: [CRITERIA] Supporting documents required: [LIST]
Paste your draft response — free teaser, €9 full report
Already filled this in? We'll score your actual text against the same wins-points / disqualifies rubric above and quote your own words back for every finding.
Evaluate my draft →Related guides
Get the daily EU tender brief
Free templates, plus the live tenders that match your capability — one email a day, no card required.