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Transition and mobilisation plan
What wins points
A clear link to Article 90 and a detailed timeline with measurable milestones shows compliance, improving award evaluation under project management criteria.
What gets bids disqualified
Missing the legal reference or incomplete milestone details leads to exclusion under exclusion grounds (Article 57) for non‑compliance.
Evaluator's view
Check that Article 90 is cited and that dates, resources and risk mitigation are concrete.
Transition and mobilisation plan
What this is
A brief overview of the steps required to transition from the current procurement stage to full contract implementation, and to mobilise resources for project execution.
When you need it
Use this template when the tender requires a Transition and mobilisation plan (usually cited under Article 90 – Transposition and transitional provisions). It is mandatory for contracts that involve a change‑over period or phased roll‑out, especially in public‑sector projects where EU law must be correctly transposed into national legislation before work can start.
How to fill it in
- Identify the legal basis – confirm the reference to Article 90 of Directive 2014/24/EU is included in the tender documents.
- State the project name and contracting authority.
- Provide a timeline with start‑up, mobilisation and transition dates (use calendar weeks or exact dates as required).
- List key milestones (e.g., hand‑over of assets, staff redeployment, IT system migration) and assign responsible persons.
- Detail the resources needed – personnel, equipment, funding, and any third‑party services.
- Outline risk mitigation measures for each milestone (contingency plans, fallback options).
- Include a section for sign‑off by the project manager and contracting authority representative.
Template
**Project name:** [PROJECT_NAME] **Contracting authority:** [AUTHORITY] **Reference legal basis:** Article 90 – Transposition and transitional provisions (Directive 2014/24/EU) **Timeline** - Start‑up date: [YYYY-MM-DD] - Mobilisation start: [YYYY-MM-DD] - Transition completion: [YYYY-MM-DD] **Key milestones** 1. Milestone 1 – Description – Responsible: [NAME] – Target date: [YYYY-MM-DD] 2. Milestone 2 – Description – Responsible: [NAME] – Target date: [YYYY-MM-DD] ... (add as needed) **Resources required** - Personnel: [NUMBER] FTE(s) – Roles: [...] - Equipment/IT: [LIST] - Budget allocation: €[AMOUNT] **Risk mitigation** | Milestone | Risk | Mitigation | |-----------|------|------------| | [Milestone] | [Risk description] | [Mitigation action] | ... (add rows as needed) **Sign‑off** _Project manager:_ ______________________ Date: ______________ _Contracting authority rep:_ _____________ Date: ______________
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