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Project plan and programme
What wins points
Show a clear, realistic schedule linked to technical specs (Art 42) and planning obligations (Art 48), demonstrating ability to deliver on time and meet programme milestones.
What gets bids disqualified
Omitting required milestones, ignoring Art 42/48 references or providing unrealistic dates can trigger exclusion under Article 57.
Evaluator's view
Check that each milestone cites the corresponding technical specification (Art 42) and prior‑information notice requirement (Art 48).
Project plan and programme
What this is
A concise description of the overall project schedule, milestones, deliverables and any associated EU‑funded or public programmes that underpin the procurement. It shows how the contract fits into a broader plan and why the timing and sequencing are appropriate.
When you need it
Required for complex contracts where the contracting authority asks for a work breakdown structure, timeline, or references to an R&D / innovation programme (e.g., Horizon Europe). Usually mandatory in the selection stage when strategic planning is part of the evaluation criteria.
How to fill it in
- Identify the overall project phases (planning, design, execution, hand‑over).
- List key milestones with expected dates and responsible parties.
- If the contract is linked to an EU or national programme, give the programme name, reference number and any funding amount.
- Explain how each milestone aligns with the technical specifications (Art 42) and procurement timeline in the prior‑information notice (Art 48).
- Use a simple table or Gantt‑style list; keep it to one A4 page.
Template
Project Title: [PROJECT TITLE] Contracting Authority: [NAME] Reference Programme (if any): [PROGRAMME NAME – REF NO.] Funding Amount: [€ amount] Phase | Milestone | Expected Date | Responsible Party | Reference (Art 42/48) ------|-----------|---------------|-------------------|----------------------- [Phase 1] | [Milestone 1] | YYYY‑MM‑DD | [Org] | Art 42, Art 48 [Phase 2] | [Milestone 2] | YYYY‑MM‑DD | [Org] | Art 42, Art 48 …
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