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Company profile and capability statement
Company profile and capability statement
What this is
A concise one‑page overview that presents the contractor’s legal identity, core activities, financial and technical capacity, and relevant experience. It is used by contracting authorities to assess eligibility (Article 57) and selection criteria (Article 58).
When you need it
Required during the pre‑qualification stage of a public procurement procedure when the authority asks for an ESPD annex or a separate capability statement – typically before the formal tender submission.
How to fill it in
- Company details – name, registered address, VAT/Tax ID, legal form.
- Core activities – list up to three main service or product categories with short descriptions.
- Financial capacity – provide turnover for the last 3 financial years (total and contract‑related if applicable) and indicate whether it meets the proportionality test of Article 58(3).
- Technical capacity – enumerate key certifications, licences, or accreditations relevant to the contract (e.g., ISO 9001, CE markings).
- Relevant experience – list up to three recent contracts of similar value and scope; include client name, contract value, and duration.
- Contact person – name, role, phone, email for any clarifications.
What wins points
- Clear, quantified turnover figures that show the economic operator meets the proportionality requirement of Article 58(3).
- Explicit reference to recognized standards or certifications that demonstrate technical competence (Article 58(4)).
- Demonstrated success on comparable contracts – brief impact metrics (e.g., delivered on time & within budget) help the evaluator see added value.
How this gets you disqualified
- Omitting turnover data or providing figures that are obviously disproportionate to the contract value may trigger exclusion under Article 57.
- Failing to cite any relevant certifications when technical competence is a selection criterion can be treated as non‑compliance with Article 58(4).
- Leaving the “Contact person” field blank prevents verification and can lead to rejection for lack of transparency (Article 57).
Template
Company Name: [COMPANY NAME] Registered Address: [ADDRESS] VAT/Tax ID: [NUMBER] Legal Form: [FORM] Core Activities: - Activity 1: [...] - Activity 2: [...] - Activity 3: [...] Financial Capacity (turnover €): - Year ‑ 1: [VALUE] - Year ‑ 2: [VALUE] - Year ‑ 3: [VALUE] Proportionate to contract value? [YES/NO – explain] Technical Capacity: - Certification 1: [NAME, ISSUING BODY] - Certification 2: [NAME, ISSUING BODY] - Accreditation: [DETAILS] Relevant Experience (last 3 contracts of similar size): 1. Client: [NAME] – Value €[VALUE] – Period [YYYY‑YY] Brief outcome: [...] 2. Client: [NAME] – Value €[VALUE] – Period [YYYY‑YY] Brief outcome: [...] 3. Client: [NAME] – Value €[VALUE] – Period [YYYY‑YY] Brief outcome: [...] Contact Person: Name: [FULL NAME] Role: [POSITION] Phone: [+CC Number] Email: [email@example.com]
What wins points
Provide quantified turnover for the last three years and clear, recognized certifications to demonstrate proportionality under Article 58(3) and technical competence under Article 58(4).
How this gets you disqualified
Omitting turnover data or certifications can trigger exclusion under Articles 57 and 58, causing disqualification.
What an evaluator actually looks for
Verify that the financial figures are proportionate to the contract value and that any cited standards (ISO, CE, etc.) are genuine and relevant.
Sources
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