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Conflict of interest declaration
What wins points
A clear, complete declaration showing no undisclosed conflicts demonstrates compliance with Article 24 and avoids exclusion, improving the bidder’s eligibility score.
What gets bids disqualified
Any omitted or inaccurate conflict of interest information triggers immediate disqualification under Article 24.
Evaluator's view
Check that every person involved answers the Yes/No question; if yes, ensure mitigation is described as required by Article 24.
Conflict of interest declaration
What this is
A short statement confirming whether any person involved in the tender (company officials, owners, partners, consultants, or other parties) has a personal or financial interest that could affect the impartiality of the contract award.
When you need it
You must provide this at the pre‑qualification / eligibility stage of a public procurement procedure, before any technical or price evaluation takes place. EU Directive 2014/24/EU makes it mandatory for contracting authorities to obtain declarations on conflicts of interest (Article 24) to ensure integrity of the process.
How to fill it in
- Identify every natural or legal person who will be involved in preparing, submitting, or executing the bid (e.g., directors, shareholders > 25 % stake, key consultants).
- For each identified person answer “Yes/No” to the question: “Do you have a direct or indirect personal, family, or financial relationship with the contracting authority or any of its decision‑makers that could influence the award?”
- If Yes, describe the nature of the interest in the free‑text field and indicate whether it can be mitigated (e.g., recusal, firewalls).
- Sign the declaration and attach supporting documents (register extracts, ownership proofs) where required by the tender pack.
- Submit the completed form together with your ESPD / other eligibility documentation.
Template
Conflict of Interest Declaration – [PROJECT NAME] Prepared for: [CONTRACTING AUTHORITY] Submitted by: [YOUR COMPANY NAME] Date: [DD/MM/YYYY] 1. List of persons involved in the bid: - Name: ______________________ Role: ___________ Ownership/Interest (%): _____ - ... (repeat as needed) 2. Conflict of interest question for each person (Yes/No): - Does this person have a personal, familial or financial relationship with the contracting authority that could affect impartiality? ____ 3. If Yes, describe the interest and any mitigation measures: _________________________________________________________________ 4. Declaration: I, ______________________ (authorized signatory), confirm that the above information is complete and accurate to the best of my knowledge. Signature: ______________________ Date: ____________
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