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Risk register and mitigation plan
Risk register and mitigation plan
What this is
A structured document that lists potential procurement‑related risks, their likelihood and impact, and defines mitigation actions to reduce or manage those risks.
When you need it
During the preparation of the tender dossier (pre‑award stage) and throughout contract execution. It is usually mandatory for complex contracts where financial, technical or legal uncertainties are high.
How to fill it in
- Identify all relevant risk categories (financial, legal, technical, organisational).
- For each risk, describe the scenario, assess likelihood (low/medium/high) and impact (low/medium/high).
- Explain why the risk is material – refer to the tender documents (e.g., abnormally low tenders as addressed in Article 69).
- Propose concrete mitigation actions, responsible person(s), and target dates.
- Add supporting evidence from the procurement file (e.g., market study, supplier validation).
What wins points
Evaluators look for a realistic risk‑management approach in the MEAT (Most Economically Advantageous Tender) assessment. Clear quantification of likelihood/impact and concrete mitigation steps demonstrate capability to deliver safely, which can improve the award criteria under Article 67 (award criteria) and strengthen the “quality” sub‑criterion.
How this gets you disqualified
- Missing a required risk analysis when the tender explicitly asks for it (e.g., large‑scale ICT contracts).
- Failing to address risks that trigger exclusion grounds, such as abnormally low tenders under Article 69, can lead to an immediate rejection.
- Omitting mandatory certifications or insurance evidence linked to identified risks breaches Article 58 (selection criteria) and may be treated as a non‑compliant submission.
Template
# Risk Register – [Project Name] | Risk ID | Category | Description | Likelihood (L/M/H) | Impact (L/M/H) | Mitigation Action | Responsible | Deadline | |---------|----------|-------------|--------------------|---------------|-------------------|------------|----------| | R001 | Financial| Abnormally low bid may indicate unrealistic pricing (Art. 69) | H | H | Request detailed cost breakdown and justification from bidder | Procurement Lead | [Date] | | R002 | Technical| Unclear specification leads to scope creep | M | M | Conduct technical validation workshop with supplier | Project Manager | [Date] |
What wins points
A well‑filled risk register demonstrates robust project management, satisfying MEAT award criteria under Article 67 and showing the bidder can mitigate procurement‑related risks.
How this gets you disqualified
Missing the required risk analysis or failing to address abnormally low tenders (Article 69) leads to immediate disqualification.
What an evaluator actually looks for
Check that each identified risk references a relevant article (e.g., Article 69 for pricing) and includes concrete mitigation actions with responsible persons.
Sources
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