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Risk register and mitigation plan
What wins points
A well‑filled risk register demonstrates robust project management, satisfying MEAT award criteria under Article 67 and showing the bidder can mitigate procurement‑related risks.
What gets bids disqualified
Missing the required risk analysis or failing to address abnormally low tenders (Article 69) leads to immediate disqualification.
Evaluator's view
Check that each identified risk references a relevant article (e.g., Article 69 for pricing) and includes concrete mitigation actions with responsible persons.
Risk register and mitigation plan
What this is
A structured document that lists potential procurement‑related risks, their likelihood and impact, and defines mitigation actions to reduce or manage those risks.
When you need it
During the preparation of the tender dossier (pre‑award stage) and throughout contract execution. It is usually mandatory for complex contracts where financial, technical or legal uncertainties are high.
How to fill it in
- Identify all relevant risk categories (financial, legal, technical, organisational).
- For each risk, describe the scenario, assess likelihood (low/medium/high) and impact (low/medium/high).
- Explain why the risk is material – refer to the tender documents (e.g., abnormally low tenders as addressed in Article 69).
- Propose concrete mitigation actions, responsible person(s), and target dates.
- Add supporting evidence from the procurement file (e.g., market study, supplier validation).
Template
# Risk Register – [Project Name] | Risk ID | Category | Description | Likelihood (L/M/H) | Impact (L/M/H) | Mitigation Action | Responsible | Deadline | |---------|----------|-------------|--------------------|---------------|-------------------|------------|----------| | R001 | Financial| Abnormally low bid may indicate unrealistic pricing (Art. 69) | H | H | Request detailed cost breakdown and justification from bidder | Procurement Lead | [Date] | | R002 | Technical| Unclear specification leads to scope creep | M | M | Conduct technical validation workshop with supplier | Project Manager | [Date] |
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