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Assumptions & Exceptions Register
Track assumptions; flag why exceptions to terms risk rejection
What wins points
Provides a clear, compliant register of assumptions and exceptions that helps the offer be responsive and demonstrates risk awareness valued under FAR 15.305.
What gets bids disqualified
If the register is submitted late or omits required assumptions/exceptions, the proposal will be deemed non‑responsive per FAR 52.212‑1.
Evaluator's view
Verify all material assumptions are listed, impacts rated, and any exceptions cite the correct FAR clause (S15, S16).
Assumptions & Exceptions Register
What this is
A concise register for tracking assumptions made in the solicitation and any exceptions to contract terms that could cause a compliance failure.
When you need it
- Acquisition lane: Sealed bidding (FAR Part 14) or competitive acquisitions (FAR 52.215‑1).
- Stage: Early proposal preparation – before finalizing the technical approach and cost estimate. It is mandatory when the solicitation requires a list of assumptions (e.g., unknown requirements, schedule constraints) or when the contractor seeks an exception to a FAR term.
How to fill it in
- Identify each assumption – write a brief statement of what you are assuming about the requirement (e.g., “The Government will provide NIST‑compliant data files by [DATE]”).
- Determine impact – note whether the assumption is material to price or schedule.
- Request exception (if needed) – cite the specific FAR clause that allows an exception and explain why it is necessary.
- Document evidence – attach any supporting correspondence, clarification letters, or SAM / FAR references.
- Review deadline – ensure the register is submitted with your offer before the receipt time specified in the solicitation (see FAR 52.212‑1 § (2) for “late” handling).
Template
Assumption #: [#] Description: "[Brief statement of assumption]" Impact (Low/Medium/High): [Level] Exception Requested? (Yes/No): [Y/N] If Yes – FAR citation: S[ID] – "[Exact clause text]" Justification: [Reason why exception is needed] Evidence attached: [List of documents]
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