Negotiated Procurement (RFP)

What this is

A negotiated procurement (often an RFP) is a contracting method where the government and offeror discuss requirements and pricing before final submission. It follows FAR Part 15 procedures for competitive negotiations.

When you need it

Used when the requirement cannot be precisely defined up‑front, when market research shows multiple viable solutions, or when competition is expected to drive best value. Mandatory for many complex acquisitions; optional for simplified acquisitions where a sealed bid would not suffice.

How to fill it in

1. Identify the solicitation – locate the RFP document and note Section L (evaluation factors) and Section M (price evaluation). [PLACEHOLDER] for page limits and submission deadline per solicitation.
2. Develop a negotiation strategy – align objectives with FAR 15.405 Price negotiation and 15.406‑1 Prenegotiation objectives. Document in the Negotiation Plan section of your proposal. Cite FAR Part 15[S4].
3. Prepare technical volume – respond to each solicitation requirement, reference Section I for PWS/SOW details. Ensure all mandatory forms (e.g., SAM registration, certifications) are current.
4. Create cost/price data – follow the Cost Accounting Standards and FAR 52.212‑1 (f) timing rules; provide a price analysis per FAR 15.305[S10].
5. Assemble the proposal – respect page limits (check solicitation), use required headings, include a Negotiation Discussion Summary.
6. Submit before deadline – upload via the designated portal; confirm receipt. Late submissions are automatically rejected under FAR 52.212‑1(f).